What do both parties agree to do?
You: You have the authority to enter into this contract on behalf of yourself, your company or your organization. You will give us the assets and information we tell you we need to complete the project. You will do this when we ask and provide it in the formats we need. You will review our work, provide feedback and approval promptly too. Deadlines work two ways, so you will also be bound by dates we set together. You also agree to stick to the payment schedule set out at the end of this contract.
Us: We have the experience and ability to do everything we have agreed with you, and we will do it all in a professional and timely manner. We will endeavor to meet every deadline that’s set and on top of that, we will maintain the confidentiality of everything you give us.
Getting down to the nitty-gritty
We create look-and-feel designs and flexible layouts that adapt to the capabilities of many devices and screen sizes. We create designs interactively and use WordPress predominantly as a CMS or Bootstrap, HTML and CSS so we will not waste time mocking up every template as a static visual. We may use visuals to indicate a creative direction (color, texture, and typography.) We call that ‘atmosphere.’
You will have plenty of opportunities to review our work and provide feedback. We will develop the site on your server or our test server, and we will provide regular, possibly daily contact. If at any stage, you are not happy with the direction our work is taking, you will pay us in full for everything we have produced until that point and cancel this contract.
Unless agreed upon, we are not responsible for inputting text or images into your content management system or creating every page on your website. We provide professional copy writing and editing services, so if you would like us to create new content or input content for you other than what is specified in this contract, we can provide a separate estimate for that.
Graphics and photographs
You should supply graphic files in an editable, vector digital format if possible. You should supply photographs in a high-resolution digital format. If you choose to buy stock photographs, we can suggest stock libraries. If you would like us to search for photographs for you, we can provide a separate estimate for that.
Browser testing no longer means attempting to make a website look the same in browsers of different capabilities or on devices with different size screens. It does mean ensuring that a person’s experience of a design should be appropriate to the capabilities of a browser or device.
Desktop browser testing
We test our work in current versions of major desktop browsers including those made by Apple (Safari), Google (Chrome), Microsoft (Edge), Mozilla Firefox and Opera. We will also test to ensure that people who use Microsoft Internet Explorer 11 for Windows get an appropriate experience. We would not test in other older browsers unless we agreed separately. If you need an enhanced design for an older browser, we can provide a separate estimate for that.
Mobile browser testing
Testing using popular smaller screen devices is essential in ensuring that a person’s experience is appropriate to the capabilities of the device they are using. We test our designs using: Apple iPhone 4, 5, 6, 6plus, 7, 8, iPad, Android tablets, Android smartphones and other Emulators that constitute the vast majority of modern devices.
We will not test in Opera Mini, specific Android devices, Windows or other mobile browsers unless we agree separately. If you need us to test using these, we can provide a separate estimate for that.
We are not a website hosting company, so we do not offer support for website hosting, email or other services relating to hosting. You may already have professional hosting, and you might even manage that hosting in-house; if you do, great. If you do not have an account, we can recommend a hosting provider.
We can set up your site on a server, plus any statistics software such as Google Analytics and we can provide a separate estimate for that. Then, the updates to, and management of that server will be up to you unless otherwise agreed upon.
Search engine optimization (SEO)
All web pages we create are optimized using our understanding of best practices. However, we do not guarantee improvements to your website’s search engine ranking, but the web pages that we develop are accessible to search engines.
Changes and revisions
We know from experience that fixed-price contracts are rarely beneficial to you, as they often limit you to your earliest ideas. We do not want to limit your ability to change your mind. The price at the beginning of this contract is based on the amount of time that we estimate we will need to accomplish everything you have told us you want to achieve, but we are happy to be flexible.
If you want to change your mind or add anything new, that will not be a problem as we will provide a separate estimate for the additional time required to complete the changes or additions requested.
We cannot guarantee that our work will be error-free and so we cannot be liable to you or any third-party for damages, including lost profits, lost savings or other incidental, consequential or special damages, even if you have advised us of them.
Finally, if any provision of this contract shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this contract and shall not affect the validity and enforceability of any remaining provisions. Phew.
First, you guarantee that all elements of text, images or other artwork you provide are either owned by your good selves or that you have permission to use them.
Then, when your final payment has cleared, copyright will be automatically assigned as follows:
You will own the visual elements that we create for this project. We will give you source files and finished files, and you should keep them somewhere safe as we are not required to keep a copy. You own all elements of text, images, and data you provided unless someone else owns them.
We will own the unique combination of these elements that constitute a complete design and we will license its use to you, exclusively and in perpetuity for this project only unless we agree otherwise.
Displaying our work
We love to show off our work, so we reserve the right to display all aspects of our creative work, including sketches, work-in-progress designs and the completed project in our portfolio and in articles on websites, in magazine articles and books.
It is also agreed that we have the option to place a “designed by” text link in the footer of the website during the design or at any point in the future if we are charged with managing the website on an ongoing basis. This link is to remain active unless the design of the original website is substantially altered or both parties are in agreement to remove the link.
We are sure you understand how important it is as a small business that you pay the invoices that we send you promptly. As we are also sure you will want to stay friends, you agree to stick tight to the following payment schedule.
FINAL PAYMENT: The remaining balance of all website design projects will be due after all revisions are made or within 30 days of Alpha Block completing our work on the project. It is your responsibility to provide feedback or content in a timely manner to ensure completion of our work and the project occur at the same time. However, it is our intent for you to be satisfied with your project, which is why we are willing to “complete” the project within 180 days of final payment if you provide the required revisions or remaining content during that time.
We may issue invoices in person, by mail or electronically. Payment is due on the date of invoice by credit card, cash, check or money order. All proposals have been quoted in USD and payments in foreign currencies will be made at the equivalent conversion rate at the date the transfer is made.
All checks and money orders must be made payable to our parent company. Any check or money order that bounces will be subject to a returned check fee. We reserve the right to charge interest on all overdue debts at the rate of 20% per month or part of a month.
However, where’s all the horrible small print?
Just like a parking ticket, you cannot transfer this contract to anyone else without our permission. This contract stays in place and does not need to be renewed. If one part of this contract becomes invalid or unenforceable, the remaining parts of it remain in place. Although the language is simple, the intentions are serious, and this contract is a legal document under exclusive jurisdiction of Brevard County, Florida courts in The United States of America.